Solutions for File Collaboration

Collaborating on files is a necessity in business, education, and government. Most file collaboration is done by e-mail, which is inefficient and non-secure.

Problems with e-mail based collaboration

1. Non-secure


2. Most servers have limits on file sizes


3. Recipients have a long wait while downloading their e-mail if a large file is being sent


4. Multiple copies resulting in multiple versions


5. Editing incorrect versions


6. Manual consolidation of changes from multiple content contributors

GroupDrive™ provides secure collaboration capabilities on files of any size. No externally imposed file size limits need to be considered. GroupDrive’s unique SimulShare Technology eliminates the long wait for file downloads by delivering the file in small, manageable sections. Users collaborate on a single, centrally stored instance of the file, eliminating the issue of multiple copies and multiple versions of a file. The time-consuming and error-prone process of manually compiling changes from multiple editors is a thing of the past.

Another approach to solving issues with e-mail based file collaboration is to implement an Enterprise Content Management (ECM) system. Most of these systems adequately address issues inherent in e-mail based collaboration, but a new set of problems is introduced.

Problems with ECM based collaboration

1. Expensive


2. Time-consuming and difficult to implement


3. Long learning curve for end users


4. "Feature overload" – confusing and complex features that are seldom used

GroupDrive is the most cost-effective file collaboration solution available. Product features focus on helping users collaborate on files; the complexities of seldom-used features are eliminated. As a result, GroupDrive is priced attractively for both the large enterprise and the small to medium sized business. By focusing on solving the core problems of file collaboration, GroupDrive eliminates the need for complex implementations and long learning curves, further reducing the total cost of solving the file collaboration problem.